Maintenance Coordinator

Maintenance Coordinor

Camillus NY

Schedule: 6am-2pm (preferred)

The Maintenance Coordinor is responsible for managing the efficient and effective use of personnel, merials, and machine downtime to maintain production equipment availability and performance sisfactory levels. This role executes the critical planning, scheduling, coordining, and reporting of preventive maintenance and repair work orders to ensure operional effectiveness.  Responsibilities include providing superior maintenance, clerical and administrive planning services to internal and external customers, with a focus on maintenance technical personnel assigned to operional areas within the manufacturing facility. Manage the monthly maintenance budget, plans work orders or facility repairs, and performs plant and/or maintenance department day-to-day reviews to ensure th the facility is opering reliably and safely.  Act as a liaison between maintenance and production to effectively schedule and coordine planned maintenance work.

Major Job Responsibilities: 

• Maintain backlog of work orders and move work orders to the ready-to-schedule phase, and review technician feedback upon work completion

• Manage work order priority, develop job plans, define parts and merials and engage the proper resources to develop a safe, effective and efficient work control plan

• Coordine outage planning activities such as scope identificion and control, scheduling, risk assessments, execution and continuous improvement initiives

• Partner with Production Superintendent to ensure th plans and schedules are aligned based on the availability of equipment to support the plant operions

• Incorpore safety requirements and JHA’s (Job Hazard Analysis) for all work orders and jobs to support and drive safe work behaviors

• Oversee the end-to-end planning and execution of work orders and resolve any work order issues

• Maintain real-time equipment bill of merials in J.D. Edwards CMMS software, including upding parts th have changed and new equipment

• Schedule preventive maintenance on all equipment in the plant and surrounding areas and maintain accure records of work completed in J.D. Edwards CMMS software

• Compile work order packets incorporing work documention from technicians to analyze the number of man-hours and resources needed to close out the work order

• Utilize J.D. Edwards CMMS to lead technicians in reliability efforts of precision, predictive, and preventive maintenance for annual budget planning

Screen and approve work orders in the CMMS (Computerized Maintenance Management System) for asset area to ensure job priority and efficient utilizion of maintenance resources

• Manage and track maintenance budget, identify variances, and provide explanions to justify budget deviions

• Monitor maintenance schedules to ensure there is no conflict with operion or production schedules (e.g. downtime on a machine)

• Prioritize non-emergency and break-in work order requests to approve and reject, review complete work orders, and produce schedule for the next day/week

• Identify parts required for necessary maintenance efforts (preventive maintenance, machine repairs, etc.) and plan/budget for the acquisition of required parts

• Origine, track, and manage preventive maintenance tasks in the CMMS (JD Edwards)

• Maintain planned work order backlog according to facility guidelines and utilize backlog to schedule daily and weekly work list

• Screen and approve all work orders for the opering department to ensure coding accuracy and symptoms are accurely described

• Plan and schedule any installion and startup of new equipment to minimize the disruption of normal operions

• Develop hands-on knowledge and expertise of production equipment, parts, functions and processes through observion and engaging with employees on the production floor

Critical Skills / Capabilities:

• Accountability: Holds self and others responsible for actions and results

• Time Management: Plans, prioritizes, and manages time spent on accomplishing tasks to increase productivity and efficiency; demonstres awareness and control over amount of time spent on activities; meets deadlines

• Detail-Oriented: Has an eye for recognizing errors or differences; plans and completes work with thoroughness, giving tention to specific informion and individual details, conditions, necessary record keeping, and elements of th work

• Communicion: Clearly exchanges thoughts, ideas, and messages through written, verbal, and non-verbal methods th promote an understanding with the target audience; listens carefully and tentively

• Problem-Solving: Identifies and analyzes problems; weighs relevance and accuracy of informion; generes and evalues alternive solutions; makes recommendions; demonstres tackling a problem by using a logical, systemic, or sequential approach

• Organizional Skills: Plans, arranges and/or monitors work to ensure achievement of desired results; establishes a systemic course of action to accomplish objectives

• Collaborion: Works effectively with others to complete a task or achieve a common objective; ability to coopere in both interpersonal and team relionships to foster enthusiasm and maintain mutual trust, candor, and respect for others. Works through conflict constructively

Analytical: Demonstres a general understanding of various sources of informion or da th are relevant to the business; summarizes or integres informion for routine problems or issues with oversight from others as necessary

• Adaptability: Demonstres agility, flexibility, and a willingness to modify one’s approach to achieve desired results; responds quickly to changing demands, processes, and upded informion

• Organizional Skills: Plans, prioritizes, and/or monitors work to ensure achievement of desired results; establishes a systemic course of action to accomplish objectives

• Time Management: Plans, prioritizes, and manages time spent on accomplishing tasks to increase productivity and efficiency; demonstres awareness and control over amount of time spent on activities; meets deadlines

• Decision-Making: Plans and decides on the course of action while allowing for flexibility to support ad-hoc scenarios; demonstres ability to balance competing priorities

• Collaborion: Works effectively with others to complete a task or achieve a common objective; ability to coopere in both interpersonal and team relionships to foster enthusiasm and maintain mutual trust, candor, and respect for others. Works through conflict constructively

• Communicion: Clearly exchanges thoughts, ideas, and messages through written, verbal, and non-verbal methods th promote an understanding with the target audience; listens carefully and tentively

Technical Skills: 

• Microsoft Office – Excel, Outlook, PowerPoint

• Industrial Maintenance Acumen

• Working general knowledge of OEM technicians

• Mhemical skills (i.e. measurements, basic computing skills)

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